External staff and collaborators: adding them to the calendar without losing control
When a collaborator works only on selected days, the calendar must show real availability and clear roles.
Quick answer
Many businesses work with external professionals, consultants or occasional collaborators. The challenge is showing them as available only when they really are. An orderly setup allows the offer to grow without turning every shift change into another manual check over the phone.
- Authorized services
- Connected locations
- Consistent duration
Connect skills and services
A staff member should not be bookable for services they do not perform or locations where they do not work.
- Authorized services
- Connected locations
- Consistent duration
Manage irregular presence
For people who work only a few days each month, availability should be a specific rule, not a generic schedule.
- Recurring days
- Occasional dates
- Known absences
Separate visibility and responsibility
In the dashboard, it helps to distinguish who can edit the calendar from who only needs to see their appointments.
- Limited permissions
- Operational notes
- Internal owner
Data to configure
- ✓ Working days
- ✓ Enabled services
- ✓ Operating locations
- ✓ Dashboard permissions
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Useful next pages
FAQ
Should a collaborator see the whole calendar?
Not always. It is better to assign only the information and actions needed for that role.
